Check in an order in Kitomba 1

This guide will take you through how to check in supplier orders in Kitomba 1. 

Checking in orders as soon as you receive them from the supplier is an essential step to keeping your stock management process running smoothly. This tells Kitomba how many items to add to your stock on hand, helping to maintain accurate stock levels.

To check in an order

1. Select the Manage tab and then Stock orders.

2. Select the Check in button next to the order being received. You can use the search bar to find the order if it is not on the main page. 

3. Ensure the order matches exactly what was received from the supplier. If there are any discrepancies, adjust the quantities or remove items by clicking the red X. 

4. The Comments section will automatically generate the original order number. Select Check in. 

4. The original order status is now updated to 'Checked in', and a supplier invoice has been generated. The items from the order will be added to your stock on hand. 

If there are items that need to be added to your stock on hand that are not part of an order, you can enter these by selecting the + Invoice button. Enter the items and quantities and select Save. 

Who can check in orders?

The ability to check in orders requires the “Manage Products and Services” and “Manage Stocktakes and Supplier Orders” permissions to be enabled. You can easily enable this for other access levels by checking the box for those levels.

View our support guide to learn how to edit permissions for access levels.

That's an overview of how to check in an order in Kitomba 1. View our support guides to learn more or get in touch with us.