By effectively managing room and equipment bookings in your salon, spa or clinic, you can avoid double bookings, enhance staff productivity, and provide better service to your clients. This guide covers how to create rooms and equipment in Kitomba 1.
1. Accessing Rooms and Equipment:
- First, go to the Kitomba 1 dashboard and select the Manage tab.
- Then, click on the Rooms and Equipment option.
2. Creating a New Room or Equipment:
- You're now on the Rooms and Equipment page. To create a new room or equipment, click the Add new button.
3. Adding Room or Equipment Details:
- In the popup window, enter the Name of your room or equipment. For this example, we will use Massage Room.
- Next, select a Colour to represent the room.
- Now, let's talk about the Staff required option. In our example with the Massage room, we'll select 'Yes' because a massage service always requires a therapist.
- Move to the Availability section. By default, the rooms and equipment's availability matches your business's opening hours. If it differs, you can adjust it here to match your specific needs.
- Next, let's set up the capabilities for the room. By default, it's available for all services. To select specific services, click on the None option first to deselect all services. Then, choose the corresponding category and select the services that this room is capable of hosting.
- Once everything is set up, click the Create button to add this new room or equipment.
- The room we have created is in the list, and it's active for booking.
4. Another scenario where rooms and equipment don't require a staff member:
- If you select No to the Staff required option, it means that rooms or equipment not requiring a staff member will be displayed as their own columns in the appointment book.
- For instance, think of a Spray Tan Booth. To reserve these items, simply click your preferred time slot in the appointment book.
5. Edit or Deactivate a Room or Equipment:
- You can click on a room's name to access the edit page.
- Here, you can modify the room's settings. If you want to pause using a room, simply select the Inactive option, then click the Save button.
- Then confirm by clicking the Yes, deactivate button.
- The room's status will become Inactive, and it won't appear on your list of available rooms when booking.
That's an overview of how to create rooms and equipment in Kitomba 1. View our support guides to learn more or get in touch with us.